ARF Latest Update: The reimbursement form for currently enrolled athletes has been revised on 7/28/09, and a new reimbursement form has been added for currently enrolled student athletes for competition taking place outside of your institution's declared playing practice season and during summer months only. (ADOPTED)
The ITA has worked closely with the NCAA to create a form called the Amateur Reimbursement Form. There are a few different versions of this form depending on the student-athletes status (i.e. prospect, currently enrolled, competition during summer months, etc). This ARF serves as a guide while individual student-athletes are responsible to report all information to their institutional compliance office and have a responsibility to check with their school to ensure that they do not inadvertently violate NCAA rules.
In 2009, the ITA worked with the NCAA to allow current student-athletes to receive prize money for competition that takes place during the summer months only, a period where the student-athlete is not in school. Because eligibility is based on the academic year of the school or institution where the player is enrolled, whether a player would be able to accept prize money based on their finish at a Pro Circuit event, has to be reviewed on an individual basis and is based on the particular institution's academic calendar.
Furthermore, the money received cannot exceed expenses (only certain items can be claimed on this expense sheet). And lastly, there is an element where the event must be categorized as "open" by NCAA standards - and the individual school would need to review this and make their own determination.
Below are links to the two updated forms that are to be used by student-athletes in moving forward. These updated forms replace all previous versions of the ITA Amateur Reimbursement Form.
NCAA - Reimbursement Form for Currently Enrolled Student-Athletes (revised 7/28/09)
NCAA (Division I ONLY) - Reimbursement Form for Currently Enrolled Student-Athletes - For competition taking place outside of your institution's declared playing practice season and during summer months only (revised 7/28/09)
NCAA - Reimbursement Form for Prospective Student-Athletes
NAIA - Amateur Reimbursement Form
NJCAA - Amateur Reimbursement Form