Dear Prospective Exhibitor:
The Intercollegiate Tennis Association (ITA) Coaches Convention offers a cost effective way to promote your products and services directly to varsity tennis coaches from across the United States. During our ITA Coaches Convention, you can meet face-to-face with prospective customers and develop leads during the ITA Mini Trade Show, Presented by the USTA.
We are pleased to invite you to participate in the ITA Mini Trade Show, Presented by the USTA, from 6:00-9:00pm on Sunday, December 16th during the 2012 ITA Convention which is being held at the Waldorf Astoria Naples Naples, Florida. To ensure your booth space is reserved, please complete your exhibitor registration as soon as possible. Booth space is reserved on a first-come, first-serve basis, with priority given to ITA Corporate members.
Light refreshments, compliments of the USTA, will be served for our coaches and guests in the exhibit area during the ITA Mini Trade Show. Each registered attendee will receive a “passport” to be stamped/initialed after visiting each exhibitor’s booth. Each completed passport will be entered into a “door prize” drawing. Each Exhibitor is requested to donate one item as a “door prize” for the ITA Mini Trade Show at their discretion. The number of prizes given away will depend on the number of Exhibitors participating in the drawing.
1 Exhibitor Trade Show Registration
The 2012 ITA Coaches Exhibitor Trade Fee includes one six-foot table top exhibit space (pipe and drape are NOT available); participation at the ITA Mini Trade Show, presented by the USTA, only for your company representative(s); a listing in our ITA Convention Schedule of Events which is posted on the ITA web site this fall; and a listing in the official ITA Convention brochure (given to all attendees on-site.)
Exhibitor Trade Show Fee (ITA Member*) $425
Exhibitor Trade Show Fee (Non-Member) $650
*ITA Membership dues must be paid for 2012-2013 prior to Convention registration as an ITA Corporate Member. Please visit the ITA web site (www.itatennis.com) for membership information and to purchase your membership. Contact the ITA Membership Coordinator at 609-497-6920 if you have questions about ITA Membership.
2. Convention Registration (Additional & Optional)
If you (and additional company representatives) wish to attend the ITA Convention clinics, Membership & Awards Banquet and Farewell Cookout, you must pay an additional Convention registration fee, which is an extra charge to the Exhibitor Trade Show fee.
Convention Exhibitor Registration Fee (For Initial Representative) $255
Convention Exhibitor Registration Fee (For Each Additional Representative) $155
All registration is completed through the ITA web site. Please use the following link for direct access to exhibitor registration:
Or visit www.itatennis.com, select “About the ITA", then select “Convention” and then select “Exhibitor Registration.”
3. ITA Membership & Awards Banquet (only): $75 per person
If you wish to attend only the ITA Membership & Awards Banquet (and NOT the clinics and farewell cookout), please contact Lynn Flannery (Email: email@example.com or PH: 609-497-6920) to purchase banquet tickets separately.
This fee allows one person to attend the Banquet on Monday evening, December 17th, 7:00-10:00pm, featuring a keynote speaker, courtesy of Wilson Sporting Goods, Wilson/ITA Coach of the Year Award, USTA/ITA National Community Service & Campus Outreach and National Campus QuickStart Provider of the Year Award and NEW USTA/ITA Sectional Performer Award presentations (Note: This fee is in addition to the Exhibitor table fee. However, the Banquet is included in the Convention Registration package in #2 above).
For inquiries about purchasing advertising space on the ITA web site (itatennis.com) or in the ITA Scorebook, please contact Angel Prinos. (Email: firstname.lastname@example.org or PH: 609-497-6924) Note: Camera-ready artwork for Scorebook ads is due by June 30th.
5. Sponsorship Opportunities:
For inquiries about sponsorship and endorsement agreements with the ITA, please contact Angel Prinos. (Email: email@example.com or PH: 609-497-6924)
Due to space limitations, we will reserve trade show booths as a first priority to ITA Corporate Members - and then on a first-come, first-serve basis. If you wish to receive the discounted ITA Corporate Membership rate, please complete your membership renewal or application BEFORE registering for the ITA Convention. If you would like to renew your ITA Corporate Membership, or to become a new ITA Corporate Member (2012-2013 annual dues are $695.00), it is necessary that you complete your membership application and dues payment online at www.itatennis.com (Select “About the ITA”, “Membership.”). If you have questions about ITA Corporate Membership, please call the ITA Membership Coordinator at 609-497-6920).
Online registration is required for ITA Convention Exhibitors. Either click onto, or copy and paste into your web browser, the following link:Credit card and E-check payments are accepted online or a check payable to the ITA can be mailed to ITA, 174 Tamarack Circle, Skillman, NJ 08558. Exhibitor Table & Convention Registration fees are refundable through November 1st, but cancellation fees will apply ($50 for Table Fees and $20 for each Convention Registration fee). Absolutely NO refunds will be made after November 1st.
LODGING & TRAVEL
The ITA has arranged a special discounted room rate ($145/single/double for a standard guest room, inclusive of taxes, gratuity and resort fee, with a one-time $10.95 charge for in-room internet access for the duration of your stay) at the Waldorf Astoria Naples. These special rates are available December 10th –21st if you wish to extend your stay to take advantage of the beautiful location and resort amenities. To facilitate the logistics for your trade show participation, we strongly encourage you to stay at the Waldorf Astoria Naples.
Please contact the Waldorf Astoria Naples directly to complete your hotel reservation as soon as possible (but absolutely no later than November 26th). You may click here to use the convenient online registration link or call 1-888-722-1270 (you must mention you are with the ITA Convention.)
Anthony Travel (877-284-2254), the official travel management service of the ITA, can assist you with your flight plans. Please read IMPORTANT information about ground transportation options (rental cars, taxi, shuttle and private car services) to/from the airport on the ITA web site www.itatennis.com (Select “About the ITA”, “Convention”, “Travel”).
The Waldorf Astoria Naples will accept shipments for hotel guests only. Trade Show vendors will be responsible for tracking and retrieving their own shipments to the ITA Convention. Shipping & Receiving charges will apply. The resort will only accept ITA Convention exhibitor packages beginning Friday, December 14th. Please ship packages to yourself (not to ITA Staff) using the following format:
Waldorf Astoria Naples
ATTN: VENDOR REPRESENTATIVE’S NAME (Hold for Arrival DATE)
ITA CONVENTION/Trade Show Exhibitor
475 Seagate Drive
Naples, Florida 34103
The ITA has arranged a very good room rate at the Waldorf Astoria Naples and we strongly encourage you to stay at the Resort to facilitate the logistics for your trade show participation. If you are not staying at the Waldorf Astoria Naples, it will be necessary for you to make your own arrangements for shipping your exhibit packages to an outside location and then bringing your exhibit packages on the day of the ITA Mini Trade Show.
“Door prize” donations should be shipped to yourself as instructed above and hand-delivered to our ITA staff during your on-site registration.
The ITA Coaches Convention will begin on Saturday morning, December 15th, with a Junior Showcase, hosted by the USTA. The ITA General Membership Meeting will take place on Sunday morning, December 16th, followed by the Divisional Roundtable meetings, clinics and the ITA Mini Trade Show, presented by the USTA. The ITA Membership & Awards Banquet, featuring tennis legend Roy Emerson as keynote speaker, courtesy of Wilson, and presentation of the Wilson/ITA Coach of the Year Awards, USTA/ITA National Campus & Community Outreach Award, USTA/ITA National Campus QuickStart Provider of the Year Award and the NEW USTA/ITA Sectional Performer Awards. will take place on Monday evening, December 17th. Clinics will take place Sunday afternoon, December 16th through Tuesday morning, December 18th, followed by a farewell cookout on Tuesday afternoon.
Further information will be provided after you complete your registration. If you have questions about our ITA Convention or wish to discuss special requirements for your exhibit, please contact me (PH: 609-672-2303; E-mail: firstname.lastname@example.org).
We hope you will be an exhibitor at the 2012 ITA Convention! On behalf of the ITA, I would like to express our appreciation for your support of college tennis and I know that all of our coaches will enjoy having an opportunity to visit with you at our ITA Coaches Convention this December.
Lynn Flannery, ITA Convention Administrator